The inbox sets your agenda
You open email to check one thing and surface forty minutes later with none of your own work done. The loudest message wins your attention, not the most important one.
ROLE · EXECUTIVE ASSISTANT
An AI executive assistant for founders that sounds like you.
An AI executive assistant for founders takes the inbox, the calendar and the post-call admin off your plate. It sorts what needs you, drafts replies in your own voice, prepares each meeting and turns calls into tasks. It learns how you write and who matters, and nothing goes out without your approval.
What gets stuck today.
Replies wait on you
Partners, candidates and customers stall because the answer needs your voice and your voice is booked. Short replies pile up into a day of typing you never schedule.
Context gets lost between calls
Three weeks after a call, you cannot recall what was promised. The notes sit in a recording nobody opens, and the person on the other end remembers it better than you do.
Hand off inbox and calendar to an AI executive assistant for founders
| When | The assistant | You or your team | Result |
|---|---|---|---|
| Every weekday at 7:00 AM | Reads the overnight inbox and sorts every thread into needs you, can wait or drafted, with a one-line reason for each | You glance at the needs-you list and approve or edit the drafts | You see the three messages that matter first, with the routine ones already answered in draft |
| A reply is needed from you on a thread that matches a pattern you have answered before | Writes the reply in your voice, using your past sent mail for tone and length, and leaves it in your Gmail drafts folder | You review and press send, or allow auto-send for one low-risk category you choose | Replies take seconds to approve, and they read like you wrote them |
| Someone books time through Calendly or an invite arrives | Compiles a prep pack from past threads, the person's public profile and open items, and attaches it to the calendar event | You read the pack before the call and add a line of context if needed | Each meeting starts with the history in front of you, linked from the invite |
| A call recording finishes in Fireflies | Writes a summary, extracts tasks with owners and dates, and drafts a thank-you note with the agreed next steps | You confirm the task list and send the note | Tasks land in your task tool and the follow-up goes out the same afternoon |
| A thread you started has had no reply for 4 business days | Drafts a short, polite nudge in the same thread and adds it to the day's approval list | You approve, edit or drop the nudge | Silent threads get chased once on schedule instead of being forgotten |
What your day looks like.
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7:00 AM
The triage lands: 4 messages need you, 11 can wait, 9 have drafts. It takes you two minutes to read.
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8:30 AM
You approve six drafts from your phone, rewriting one sentence in a reply to a candidate.
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10:00 AM
A prep pack for the 11:00 supplier call is attached to the invite, with last quarter's email history summarized.
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12:15 PM
The call ends. A summary and three tasks arrive for review, and you send the follow-up with one click.
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3:00 PM
A request to move your Thursday meeting comes in. The assistant proposes two free slots for you to confirm.
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5:00 PM
The nudge list shows two threads that went quiet. You send one and drop the other.
The tools you already use.
- Gmail or Outlook
- Google Calendar
- Calendly
- Fireflies
- Notion or Todoist
- Slack
- Google Drive
If a tool has an API or an export, it can usually be connected.
It does the legwork. People make the calls.
Drafts, not sends, by default
Every outbound email waits in your drafts folder. You can allow one narrow category, such as meeting confirmations, to send itself, and withdraw that permission at will.
Your voice, with a human check
Tone is learned from your sent mail and tuned with your corrections. Where it is unsure of a name, a number or a promise, it flags the line rather than guessing.
Private mail stays private
You can exclude labels, senders and folders, such as legal, family or health, so the assistant never reads them. Access runs on your own account and can be revoked.
Nothing reaches a client unchecked
The assistant drafts. A person on your team sends.
Quoted first. Built to fit.
This isn't a template with your logo on it. Every build starts from how your business actually runs — so there's no off-the-shelf demo, and we won't pretend otherwise.
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01
Discovery call
We map how your week and your business actually run, and pick the first tasks worth handing over.
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02
A live build on your work
On the strategy call we build one of your real tasks with AI, on screen — your data, not a generic demo.
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03
Scope and quote
We scope the build with you on a strategy session and quote it in writing — agreed before a single workflow is built.
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04
Build, connect, hand over
The assistant is wired into your tools, with inputs set up for each person on your team.
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05
Run and refine
We go live, then tune reminders, reports and sign-offs as your team settles in.
Is it safe to let AI near your email? Straight answers
Does it send emails on its own?
No, not by default. It writes drafts and leaves them for you to approve and send. You can choose to let one low-risk category, such as meeting confirmations, send automatically, and you can turn that off at any time. Anything involving money, a commitment or a sensitive person stays manual.
How does it match my writing voice?
It studies your sent mail to learn greetings, sentence length, formality and how you decline politely. It improves as you edit drafts, because each correction teaches it. For high-stakes messages it flags uncertainty, so you rewrite the line that matters yourself.
Can it control my calendar?
It can read your calendar and propose times, create prep notes and draft invites. Whether it can book or move events on its own is a setting you choose. Most founders let it propose and confirm themselves, since a wrong booking costs more than a quick tap.
What about privacy?
The assistant runs on your own accounts, with access limited to the folders and labels you connect. You can exclude sensitive senders entirely, review what it read in the activity log and revoke access whenever you want. Contract details are covered in scoping, before the price is fixed.
How is this different from the AI inside Gmail or Outlook?
Built-in AI works inside one product when you prompt it. This assistant works across your email, calendar, recordings and tasks together, runs on a schedule without being asked, and follows your approval rules. It prepares the whole day, not just a single reply.
How long does setup take?
The first workflow, usually inbox triage with drafts, can be live in about 7 days. After that we add call summaries and meeting prep in phases. A short tuning period follows, during which your edits shape the tone and the sorting rules.